Scheduling a School Tour

How to Schedule a School Tour
Classes and programs for youth and adults may be scheduled year-round, two weeks in advance. Just follow the steps below:

1) Choose a school tour from our list that best fits your group.

2) Review the Museum’s Group and School Tour Policies below or download the PDF here.

Group and School Tour Policies

All school tours and group tours must be booked at least two weeks in advance with a minimum of 10 individuals.

Payment: A deposit is required to reserve the date and time for your tour. We require a minimum of 50% of the tour total to be paid when the reservation is confirmed with Museum staff. If the school is a Title 1 and requires an invoice for payment, accommodations will be made and final single payment must be submitted two weeks prior to the tour date.

The deposit is credited towards your total group admission fee. The balance may be adjusted based on the final size of your group, although must pay for the minimum of 10 visitors. The remainder of the balance is due upon the time of arrival and must be a single payment to get the group rates. A late fee of $40 will be charged for past due accounts. The Museum accepts checks, all major credit cards, or cash. Payment may be made in-person, over the phone, or via an online link staff will send you.

Cancellations and Rescheduling: We require at least 72 hours notice in order to cancel or reschedule a program. The deposit is non-refundable for tours cancelled less than 72 hours prior to the tour. If canceled between 72-24 hours prior, your deposit can be applied towards another tour. If canceled less than 24 hours prior to tour, the deposit is non-refundable and non-exchangeable.

Arrival Time: Please arrange for your group to arrive ten minutes before your scheduled program. This will allow your group plenty of time for payments to be settled and groups to be arranged before the tour starts.

Late Arrivals: If you are aware that you are going to be late for your scheduled program, please call the Museum at (916) 442-6802 as soon as possible. Please note that the program length may be adjusted due to late arrivals. We will do our best to accommodate in cases of emergency, but late arrivals of more than 30 minutes may forfeit their scheduled program and deposit.

Group Size: Groups must have a minimum of 10 individuals to reserve a school or group tour. Smaller groups need not make a reservation if they do not require a docent-led tour. If you would like to reserve a docent-led tour for a smaller group, you are still required to pay the minimum rate for 10 individuals regardless of group size. If group sizes change significantly form when the tour was booked, you must contact the Museum so we can accommodate the changes.

We recommend school and group tours be kept to under 50 people for docent-led tours. Larger tours with more than 50 may tour with alternative formats or stagger arrival times. Please contact the Education Program Coordinator to arrange for groups of over 50. The Motorworks Tour has a maximum of 25 at a single time.

School Tour Chaperones: We require one adult chaperone for every 10 student visitors ages 5 – 17 and one adult chaperone for every 5 students under the age of 5. These adult chaperones are admitted free of charge. Additional adult chaperones will be charged the additional adult chaperone rate. School tours must have the required amount of chaperones to begin their tour.

Teachers & Instructors: If you are interested in a custom tour for your class based on a specific exhibition, theme, or area of the Museum’s collection, please contact the Education Department to make arrangements. Please inform us of any special objectives your group tour might have. The more we know, the better your experience will be!

Special Accommodations: Please inform us of any specific accommodations your group tour members may require when you book your reservation. This allows our staff adequate time to ensure that your needs have been addressed.

Questions? Contact Josh at jmalboeuf@calautomuseum.org or the Museum’s education department at 916-442-6802 or education@calautomuseum.org.

Enjoy your tour!

 

3) View our Rates:

Discounted School Tour Rates (10+ Students / Adults):

  • Students – $4
  • Motorworks Fee | Required for Motorworks tour – $1 / Student
  • Teacher(s) / Home School Organizer(s) – Free
  • Bus Driver(s) – Free
  • Free Adult Chaperone(s) | 1 adult chaperone per 10 students – Free
  • Additional Adult Chaperone(s) – $5
  • Parking | Buses and Cars – Free

    Vics

    Vic’s Ice Cream Parlor is a great place to relax and experience the retro feel of a 50’s themed ice cream shop.

4) View our Accommodations:

Lunch Seating Options:

If you would like to eat your lunch at the museum, a lunch area can be reserved upon request. We can accommodate seating for up to 40 in Vic’s Ice Cream Shop [pictured] and up to 50 in our climate-controlled Education Center. We also have secure areas to store backpacks and lunches upon request.

Accessibility and Special Accommodations

The California Automobile Museum is fully accessible to persons with disabilities. A ramp is available at the Museum entrance. Please inform us of any specific accommodations your school tour members may require when you book your reservation. This allows our staff adequate time to ensure that your needs have been addressed.

College Instructors / Specialized Educational Tours

College instructors or other instructors interested in a specific exhibition, theme or area of the Museum’s collection should contact us at least two weeks in advance. Please inform us of any special objectives your school tour might have. The more we know, the better your experience will be!

All school tours are subject to Museum Floor Policies.

5) Fill out the School Tour Reservation Form:

Reserve a School Tour!

 

For more information, or if you’re having trouble scheduling a program or class, contact Josh at jmalboeuf@calautomuseum.org or the Museum’s education department at 916-442-6802 or education@calautomuseum.org.